Countdown to show time

Count down to Live Show

What are some of the things you need to organize before the show? This list should also coordinte with your show's timeline.

Order awards and other items, noting estimated arrival of each order
Promote your show.
Create checklists of all the equipment, paperwork needed to take to the show
Create piles/areas of what needs to go to the show hall (per day, if applicable)
Note payment deadlines of payments (e.g., for venue, awards)
Check off items from outstanding orders as they arrive; follow up on late arrivals
Travel arrangements for judges, as applicable
Create some method (e.g., pennies, string) to identify entries to reduce class sizes
Organize awards, results recording paper, NAN qualification cards per class; one suggestion is to use envelopes
Create ring identification "banners"
Create class identification pages (i.e., display on show ring to identify class in the ring)
Organize volunteers to help with setup, breakdown/clean up
Create program and reproduce
Prepare show packet for hand out to each entrant, attendee
For raffles, auctions, get cash for change, set up merchant/PayPal account, receipt book, purchase raffle tickets, bags
Food purchase and preparation, as needed
Horse show lists, registration
Horse tag generation, as applicable
Write early thank you notes (include in show packet for attendees)